Privacy Policy

Effective Date: January 1, 2025

1. Introduction

Welcome to Jaktlaget ("we," "our," or "us"). This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our hunting team management application (the "App"). We are committed to protecting your privacy and ensuring transparency about our data practices.

By using the App, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Information You Provide Directly

• Account Information: When you create an account, we collect:
  • Email address (required for authentication)
  • Display name
  • Password (stored securely using Firebase Authentication)
• Team Information: When you create or join a hunting team:
  • Team name
• Member Information: Within your team:
  • Member names
• Hunting Data: Information you record in the App:
  • Harvest records (date, animal type, shooter member)
  • Allocation records (date, animal type, assigned members)
  • Animal type configurations
  • Member allocation adjustments
• Team Invitations: When inviting others to join your team:
  • Email addresses of invited users

2.2 Information Collected Automatically

• Timestamps: Creation and modification timestamps for data records
• User Preferences: Your selected team ID and app settings

3. How We Use Your Information

We use the collected information for the following purposes:

• Account Management: To create and manage your user account
• Authentication: To verify your identity and secure your account
• Team Collaboration: To enable you to create, join, and manage hunting teams
• Data Management: To store and retrieve your hunting records, allocations, and harvests
• Team Invitations: To send and manage invitations to join your hunting teams
• Statistics and Reports: To calculate and display hunting statistics for your team
• App Functionality: To provide core features including allocation algorithms and harvest tracking

4. How We Store and Protect Your Information

4.1 Data Storage

• All data is stored using Google Firebase services:
  • Firebase Authentication: Securely manages user credentials
  • Cloud Firestore: Stores all app data in the Europe-West1 region
• Data is stored on Google's secure servers with enterprise-grade security

5. Data Sharing and Disclosure

5.1 Within the App

• Team Members: When you join a team, your display name and email address are visible to other team members
• Team Data: All team members can view allocations, harvests, members, and statistics for their team

5.2 Third-Party Services

• Google Firebase: We use Firebase for authentication, data storage, and cloud functions. Google's privacy policy applies to data processed by Firebase: https://policies.google.com/privacy
• No Analytics or Advertising: We do not use analytics services, advertising networks, or other third-party tracking tools

5.3 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

6. Your Data Rights

You have the following rights regarding your personal data:

• Access: You can view all your data within the App at any time
• Update: You can update your display name and profile information through the Settings menu
• Delete: You can delete your account and associated data by contacting us
• Leave Teams: You can leave any team you're a member of, which removes your access to that team's data
• Data Portability: You can request a copy of your data by contacting us

7. Data Retention

• Active Accounts: We retain your data as long as your account is active
• Team Data: Team data is retained as long as the team exists
• Deleted Accounts: When you delete your account, your user profile is removed.
• Deleted Teams: When a team is deleted, all associated data is permanently removed

8. Children's Privacy

Our App is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us, and we will delete such information.

9. International Data Transfers

Your data is stored in Google Cloud servers located in the Europe-West1 region (Belgium). By using our App, you consent to the transfer and processing of your data in this region.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. You are advised to review this Privacy Policy periodically for any changes.

11. Your Consent

By using our App, you consent to our Privacy Policy and agree to its terms.

12. Contact Us

13. Summary of Key Points

For your convenience, here are the key points of our privacy policy:

• We collect your email, display name, and hunting team data
• Your data is stored securely using Google Firebase
• We do not use analytics, advertising, or third-party tracking
• Team members can see your display name and data you create within the team
• Only team administrators can manage team settings and members
• You can view, update, and delete your data at any time
• We do not sell or share your data with third parties for marketing purposes